Help - Publish & Gain Visibility

Scipedia aims to connect researchers and professionals in science and technology and facilitate the sharing of their knowledge, expertise and the outcome of their work. For this purpose, Scipedia offers an innovative platform to publish and disseminate the results of scientific and technical work.

Open Access (OA) is fast becoming the norm in the dissemination of research outputs. On one side, most research funders make requirements for OA dissemination a condition of funding. On the other, OA allows researchers to gain visibility and impact for their research outcome. Scipedia offers a publishing platform for OA, where:

  • No fee is payable as a publishing cost
  • No embargo period is applicable to the published work
  • Free public and immediate access is granted to the published documents

The published articles in Scipedia are licensed under the Creative Commons BY-NC-SA license.

Please note that, exceptionally, a document or publication in Scipedia may have a more restrictive open access license. Please confirm the conditions of the license in the document page before transforming, or building upon the material.

An integral part of Scipedia's mission is to publish journals of the highest quality and with the greatest impact. Scipedia's journals and archives (not 'collection' type publications) will follow a standard or collaborative peer-review process as a way to ensure the overall quality and integrity of the research presented.

Scipedia's platform includes advanced online tools for visual edition of articles, importation utilities from LaTeX or Microsoft Word, comments and discussion services, etc. Furthermore, Scipedia's journals accept supplementary material to enrich your publications. This includes videos, datasets, spreadsheets, computational models and more.

The vast majority of scientific and technical documents today are published in English. And English will also be the main language in Scipedia. Nevertheless, specific journals in other languages can be created. The documents published in other languages must have an abstract written in English.

The database of papers and other documents in Scipedia will be organized in two levels:

  • Categories: Categories are the first level of organization of the papers database in Scipedia. Every journal is associated with a number of categories, identifying the scientific or technical field of its contents.
  • Publications: The publications (sometimes generically referred to as 'journals') are the basic containers of papers and other documents. Four different types of publications are available in Scipedia: Journals, Archives, Collections and Proceedings.

One document can only be included in one publication, but one journal can be included in several categories. The criteria to include journals in one category or another will follow the standards used in the main indexing services.

The main characteristics of the types of publications available in Scipedia are:

  • 'Journal' is a peer-reviewed publication that will contain original research articles in the field of the journal (scientific journals) or papers aiming to exchange and discuss novel and creative ideas on theoretical and experimental research (academic journals).
  • 'Archive' is a peer-reviewed publication that will publish survey papers with a deliberately integrative and up-to-date perspective on a major topic in the field of the journal.
  • 'Collection' can be an institutional or thematic repository of any type of technical and scientific document (such as thesis dissertations, state-of-the-art review papers, courses material, historical papers or research reports). Collections give the opportunity to researchers and technologists to freely publish and facilitate open access to their research activities' results. It is also a good opportunity for scholars and research communities to increase their visibility and global impact. Both institutional and thematic repositories can be created in Scipedia as a Collection. The documents published as Collections may not follow the standards defined in Scipedia for papers published in the other journal types.
  • 'Proceedings' will contain a collection of academic or scientific papers or extended abstracts, published in the context of a conference or series of conferences.

The process of publishing a document in Scipedia can be started at any moment by selecting the option 'CREATE A DOCUMENT' from your user profile. Then, you will be asked to select whether you want to create a new manuscript from scratch using the online editing tools of Scipedia, or import the manuscript from LaTeX or Word (Office Open XML) formats. Next, you will be requested to enter (or confirm) the title, abstract, authors, categories and keywords of the document. After inserting those data, a page for the draft manuscript will be created. This page will only be accessible by the author of the document, and by the rest of co-authors once they confirm their authorship. The main author must request the confirmation of authorship from the rest of the coauthors from the manuscript page.

The authors will be able to edit the document by selecting the option 'Edit' or 'Visual Edit' at the manuscript page. Throughout the life of the article, it can only be edited by the authors (or by advisor users in exceptional cases).

At any moment, the manuscript can be submitted for publication by the main author, by selecting the option 'SUBMIT FOR PUBLICATION' at the document page. Then, you will be asked to select the journal, archive or collection to publish your document.

If you select to publish in a collection, your document will be published once the editor confirms your paper meets the publication requirements.

If you select to publish in a journal or archive, your paper will be classified as 'under review' until the peer-review procedure is finished.

Note that only users with more than 100 reputation points and a completed user profile can make public their papers.

Every published paper in Scipedia will have a discussion page. Therefore, once a paper is made public, the associated discussion page is accessible for any registered user to add comments. A non-registered user can read the paper and the discussion page, but will not be allowed to add comments.

Once you have selected the option 'CREATE A DOCUMENT' from your user profile, you will be asked to select whether you want to create a new document from scratch or upload the manuscript. Scipedia offers utilities to upload common formats used in scientific documents:

  • LaTeX (and TeX) format. The LaTeX (or TeX) files together with the figures to be inserted in the document and the BibTeX citation file have to be compressed in a single ZIP file to be uploaded to Scipedia.
  • Office Open XML format, the standard format used in Microsoft Word 2007 onwards (extension docx). Microsoft Word documents including formulae created with Mathtype 3.0 or higher are supported.

To import documents in any of those formats, select the option 'UPLOAD A DOCUMENT' in the selection menu.

As explained above, the process of creating a new document can be started at any moment by selecting the option 'CREATE A DOCUMENT' from your user profile. Once you have finished the edition of the manuscript, you can start the publication process by selecting the option 'SUBMIT FOR PUBLICATION' at the document page. Then, you will be requested to select the journal, archive or collection where you want to publish.

Every publication in Scipedia is associated with a number of categories, identifying the scientific or technical field of its contents. You can browse through the categories of your work with the Scipedia search engine, to obtain a list of the available journals, archives or collections to publish. Please check the scope of the different alternatives to select the most suitable option. If necessary visit the main page of the publication to know more about its aims and scope. At any time, you can transfer your submission to another publication by clicking on ‘EDIT SUBMISSION’ at the manuscript page.

Make sure you select the correct type of publication for your document; four different types of publications are available in Scipedia; Journals, Archives, Collections and Proceedings. Please refer to the section 'Organization of papers in Scipedia' to learn more about the types of publications in Scipedia.

Scipedia was born with the vocation to cover all fields of science and technology. If you cannot find a suitable journal for the category of your article and want to propose the creation of a new journal, we will be glad to study your proposal.