Abstract

The “blockchain” belongs to the family of the so-called DLTs “Distributed Ledger Technologies”. According to many experts, these will be the basis of a new revolution that will make the “internet of information” evolve towards an “internet of value”. The numerous fields of application of these technologies and the way in which the records of the transactions are documented will have important implications on the creation, management, and archiving of future records. Some pioneering information professionals have already opened lines of study and research into the new challenges and uncertainties that DLTs pose to current records management methodologies.

Abstract

The balance of the activity of Spanish archives in 2011 is remarkably satisfactory. Areas where improvement has led to a more relevant improvement (document management regulations, digital preservation, access, human rights) and the need for increased efforts in training, archival legislation, re-use of information and research are pointed out.

Abstract

Review of major 2011 developments in the field of bibliographic cataloguing, document management and documentary languages. The use of content management systems for web publishing, the emergence of new approaches such as web experience management and the integration of web productivity components are analyzed.

Abstract

The entry into force of the Spanish act about digital access (Ley 11/2007, BOE  n. 150, de 23/6/2007) has produced a decisive impact on the development of records management projects in organizations. The Entitat Autònoma del Diari Oficial i de Publicacions , the body that publishes Diari Oficial de la Generalitat de Catalunya (DOGC ) –the official journal of the Catalan government-, started its editing process adaptation to the electronic environment in 2009, based on Ley 2/2007 (DOGC, 5/6/2007), an act that defines the digital format as the only official format for DOGC. Two key projects in this process are presented: adoption and adaptation of EuroVoc thesaurus as an indexation tool, and the design of the new digital cycle of DOGC production and publication.

Abstract

The electronic management of documents and records is facing major challenges: the integration of document processes and checks in routine work processes; risk analysis; techniques and controls needed to manage records and digital evidence controls (metadata, digital signature, authenticity, integrity, preservation); and access restrictions for citizenship or customers. Information professionals are invited to take an active role in resolving these complex problems.

Abstract

Key factors for the future of Archival science are identified and prioritized from the views of a small group of professionals and researchers, using the qualitative technique of consensus-building. The study has identified 70 factors distributed among five variables: the future of archives (26), of Archival science (10), of professionals (12), of relationships with technologies (10) and of society (12). The amount, scope and results invite us to continue the research in broader contexts as well as in larger groups of experts from different sectors.

Abstract

Zyncro opens a new dimension in corporate documentation management, based on the well-known concept of intranets and adapting it to the new 2.0 culture of collaboration and work online. Internal communications in public and private organizations are alive, and their flows of interaction between internal and external members of the organization are becoming more intense. Tools capable of handling large volumes of information in an easy, fast and secure manner are needed. This is where Zyncro appears: as the new intranet 2.0. This article analyzes and describes this new online application with special emphasis on its archiving and documentation function articulated through working groups and personal archives.

Abstract

Summary of the historical evolution of document management processes in the Spanish regional newspaper Levante-EMV from its privatization in 1984 to the present. First, it points out the historical stages that have been traditionally identified in print media archives, overlaid with the evolution of Levante-EMV. It then details the methods of document management that have been used in the newspaper archive, from manual document management to the integration of the archive in digital production process.

Abstract

The selection of a library management system is often affected by social, economic and political conditions that may result in an inappropriate choice for a library’s needs, characteristics and functions. Free software, or freeware, is one of the more often selected solutions, given the freedom to copy, modify and distribute it in addition to free licensing and the possibilities for integration with other applications. This trend is reflected in librarianship curricula, in which automation software, repository management software, and even Linux/GNU, among others, are explained in a variety of courses. This combination of organizational needs and freeware trends led a group of professors from the Faculty of Library and Information Science (UB) and members of the Work Group on Free Software for Information Professionals (Cobdc) to create a virtual laboratory for the use of free software for library applications, as a contribution to the professional community.